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All minutes will be posted immediately after board approval for the record

 

Board meeting minutes from May 1, 2008

7 p.m. Board Room South Central Regional Library

 

In Attendance: Ben Allison, Paul Gelsleichter, Gary Lewis, Rob Rohlman, and Rick                                    Romanoff. Bob Itntyre and Mike Wurm were absent.

 

  1. Reviewed minutes of previous meeting. Approved unanimously with corrections as noted.

 

  1. Gary said we need signs with the rules and regulations for the use of the common areas posted at the entrance to the commons. Rick said he would look into the best way to post these rules.

 

  1. Rick checked with the library and no rooms are available on our regular Thursday meeting day next month so he made reservations one day earlier for Wednesday June 4, 2008. Ben was not able to attend as he has a class on Wednesday.

 

  1. Ben reported on the rental of a dumpster from Home Depot. Cost would be $150 - $200. We must give HD one-day notice and tell them the length of time we need it. Rick suggests that we get the smallest dumpster possible and let the homeowners know we will have it – deliver Friday and pick up Tuesday. Paul will check with homeowners to see if they have any objection to having the dumpster in the Truesdale cul-de –sac.

 

  1. A discussion followed regarding the dues collection situation. The board agreed unanimously to empower our attorney to initiate the legal steps necessary to collect the outstanding dues.

 

  1. Use of the common areas was discussed. Since the tennis court is used by just a few people it was suggested that it might better serve the neighborhood as a shelter. Rob suggested that we get a load of chip bark for the playground. We need a better way to contain the chip bark, one that is safe and one that we can anchor. Rob volunteered to look into see what was available.

 

  1. Saturday will be a workday. We will plant flowers and work on the entrance. The budget for these expenses is $150 – 200. We should set the sprinkler system to work on Saturday each week.

 

  1. Ben and Gary informed the board about 2 architectural control requests, one a complaint about a broken trampoline near the easement and another homeowner’s request to add a fence to his property. Ben took action on one and Gary the other. In an older matter the panel truck was still parked in the rental home’s driveway. Gary said he would draft a letter to the homeowner for the board’s approval.

 

  1. Gary brought up the look of the split rail fence at the entrance. He felt it best that we replace it all or at least try to get all the same style posts so the fence looks uniform.

 

10.  Gary said Ron Deese our mowing contractor requests timely payment, right after each job.

 

  1. Gary discussed the Pond Project. Since it is such a small job it is difficult to get a contractor interested in the work. Gary is currently talking to a Rock Hill contractor who may be interested.

 

  1. Meeting was adjourned at 8:46 p.m.

  

The next board meeting will be at 7 PM,

Wednesday June 4, at the South Central Regional Library

 

 

Respectfully submitted,

Paul Gelsleichter, Secretary

 

 

Board meeting minutes from April 3, 2008

7 p.m. Board Room South Central Regional Library

 

 

In Attendance: Ben Allison, Paul Gelsleichter, Bob Itnyre, Gary Lewis, Rob Rohlman, and Rick Romanoff, and Mike Wurm.

 

  1. Reviewed minutes of previous meeting. Approved unanimously with corrections as noted.

 

  1. Communications Report: Rick reported that we own the website name until 2011. He reported that he distributed a letter regarding the site to all residents. He asked if we wanted individual email addresses on the website. A discussion followed and the consensus was that all email should be addressed to the downs grant board and Rick will forward it to whomever should handle it.

 

  1. A discussion followed regarding architectural control problems in the neighborhood. The rental on Truesdale still has a lot of debris in the yard. Gary spoke with the owner and he promised to clean it up. The owner has paid dues. Gary will contact our attorney to see how to handle. In regards to the trailer parked continuously on Cody Place, Gary will draft a letter to be sent to all of us for approval regarding the trailer.

 

  1. Gary asked treasurer Rob where we stand on dues collection. We have about $1200 in uncollected dues some carried over from last year. This amount represents about 5 homeowners. Rob has been in touch with the attorney and the attorney wants an action or board resolution requesting the attorney to start the collection process. Gary will talk to the attorney to see if he can send us an example of this “board action.”

 

  1. Gary was given a copy of the Insurance Policy. He will review and report back to the board.

 

  1. Gary passed out a copy of the email thread regarding the silt pond work. We finally got our permit from the county to continue the work.

 

  1. A discussion followed regarding giving the common area along the creek to the city. There did not seem to be much support for this idea at this time.

 

  1. Bob and Gary agreed to meet with Ron Deese to discuss mowing this year. Ron may be able to help us fill in the ruts made by the trucks, too.

 

 

  1. Work Day May 10th with a rain date of the 17th. Neighbors will be asked to assist in removing trees and generally cleaning up common and playground areas. Rick will get out a flyer and Ben will look into the cost of getting a dumpster for the weekend. Residents will be able to get rid of any items they no longer want or need.

 

  1. Gary said he would price signs for the common area.

 

  1. Paul asked about a project list for the year. All agreed that the pond project should be number one followed by the playground area and the basketball court. Gary suggested we finish the pond project and see if we have any money left in the budget for other projects.

 

  1. Rob reported that we received a refund of $526 from the state for the tax we should not have paid. When we receive the federal refund we should have received a total of $1100 between the state and Federal. He reported that we have $21,330 in the Money Market Account so we should be ok financially for the year.

 

  1. Meeting was adjourned at 8:45 p.m.

 

The next board meeting is at 7 PM,

Thursday, June 5th at the South Central Regional Library

 

 

Respectfully submitted,

Paul Gelsleichter, Secretary

 

 

 

 

Downs Grant Homeowner’s Association

Board meeting minutes from March 8, 2008

7 p.m. Board Room South Central Regional Library

In Attendance: Ben Allison, Paul Gelsleichter, Bob Itnyre, Gary Lewis, Rob Rohlman, and Rick Romanoff,                                  and Mike Wurm.

1.       Approved Annual Meeting Minutes with Revisions.  Approved minutes of February board meeting as presented.

 

2.       Welcomed new board member Mike Wurm & voted Bob Itnyre as Vice President, votes unanimous on both.

 

3.       Discussed adding members to the board. It was decided best left at 7 people.

  

4.       Reviewed Use of Common Area Rules and Regulations – discussion followed.  A motion was made and seconded to approve as presented.

 

5.       The past secretary’s records should be turned over to Paul or Gary.

 

6.       Paul mentioned that a homeowner on Truesdale had questioned large quantities of items being in the front yards. All were asked to review the CCR’s on the Internet so we could discuss at a future meeting.

 

7.       Paul said he thought he had a copy of the fence policy approved by a previous board. He would try to locate and make copies for review.

 

8.       The trailer in one homeowner’s driveway was brought up. Someone asked if trailers were prohibited by the CCR’s. The importance of being consistent in enforcement was discussed.

 

9.       Gary discussed his meetings with storm water services. He has said DGHA will adopt a section of Four Mile Creek that flows through the common area. Twice a year volunteers from the neighborhood will pull out debris. The county supplies waders for our use. Gary suggests we might want to get a Boy Scout troop involved to help us on the project.

 

10.    Gary discussed the status of the retention pond. He has been dealing with the county and they requested that we have some additional surveying done. When the additional work was done we were still not issued a permit. Gary said he would try to get us some budget figures for this project. He hopes to get Ron Deese to grade the silt pond area and the roads for $3000.

 

11.    Treasurer Rob Rohlman gave his report. The taxes are complete and there is no tax liability on the state or federal level. He brought copies for the secretary and files.

 

12.    Rob review where we stand on the dues collection process. We have to turn some properties over to the attorney to complete dues collection.

 

13.    Rob turned a letter about our Property and Liability Insurance over to the President to review.

 

14.    Rick distributed copies of the notice to homeowners about how the board will communicate via the website. These were reviewed by the board and approved. Rick said he would mail or hand deliver these before the next meeting.

 

15.    The meeting was adjourned at 8:50 p.m.

 

The next board meeting is at 7 PM,

Thursday, May 1 at the South Central Regional Library 

 

Respectfully submitted,                                                    

Paul Gelsleichter, Secretary

 

Approved by Board 3/8/2008

 

 

Downs Grant Homeowners Association

Board meeting minutes from February 7, 2008

7 p.m. Board Room South Central Library

In Attendance :Ben Allison, Paul Gelsleichter, Bob Itnyre, Gary Lewis, Rob Rohlman, and Rick Romanoff

  1. Last year’s treasurer, Rob Rohlman told the member assembled that a CPA in his firm reviewed our financials from last year and found no deficiencies. She signed a letter to that effect. A discussion followed that these records should be reviewed by a committee of homeowners. Ben Allison said his wife Elizabeth is a CPA and she would review. Paul Gelsleichter said he would ask his neighbor Suzanne P who is a CPA to review the records when Elizabeth finished. The treasurer’s notebook was turned over to Ben to take to Elizabeth.

 

  1. A discussion followed about board responsibilities. Paul Gelsleichter volunteered to be Secretary. It was agreed that Rob Rohlman should remain Treasurer. Gary Lewis agreed to be President, assisted by Bob Itnyre as Vice President. Ben Allison agreed to handle architectural control. Rick Romanoff will handle communications. Gary said he would ask Glenn Kiger to maintain his current relationship with Ron Deese regarding the pond work until the project is complete. Other possible board members were discussed namely, Susan Miller, Dick Teal, and Jim Burleson. Gary Lewis said he would contact these homeowners to see if they were interested in serving. Bob and Gary were to work on ground with the help of a possible committee of homeowners.

 

  1. Treasurer Rob Rohlman gave an update on the dues collection progress. Sixteen certified letters have been sent out to those homeowners who are delinquent. These homeowners who are late will be assessed a $10 late fee plus the dues amount owned. If these homeowners refuse to pay our law firm will file a lien against their property. Rob said he would email an up to date owners and occupiers list to all board members.

 

  1. Paul Gelsleichter asked if it were possible to have a monthly income and expense report and balance sheet at each meeting. Rob said his software is not set up to do this but he would look into it.

 

  1. Gary Lewis stressed the importance of encouraging the homeowners to keep up their homes. He suggested that we might consider a management company to assist us with architectural control. Discussion followed and some thought the neighborhood was too small for this and that this would be too costly. Gary agreed to investigate this and get us some fee figures.

 

  1. Gary said we have still not received our permit for the necessary pond work. Gary will work with the city/county government to get the permit issued.

 

  1. Gary Lewis requested a list of all the board members contact information. Paul will work with Rob to get this information to hand out at the next meeting.

 

  1. Gary will send out minutes of the annual meeting for approval. He suggests that we try to handle more business by email this year.

 

  1. Rick made suggestions for future meeting dates: March 6th, April 3rd, May 1st, June 5th and July 10th.

 

  1. Meeting adjourned at 8:25 p.m.

 

  1. The next board meeting is at 7 PM, Thursday, March 6 at the South Central Library

Respectfully submitted,

    Paul Gelsleichter, Secretary

 

Official Minutes

 Downs Grant Homeowners Association Annual Member’s Meeting

 Thursday, January 24, 2008, 6:30 p.m.

 Board of Directors in attendance: 

Board of Directors absent:

Minutes:

  1. Mr. Kiger brings meeting to order and passes out written agenda (attached).

  2. The presentation of the 2007 Member’s Meeting Minutes are waved due to Mr. Meier’s absence.

  3. Mr. Lewis volunteers to record the meeting minutes.

  4. Mr. Kiger’s presentation:

a.      Board’s regular and official method of communication to members is now via publishing of meeting minutes, etc. on the Downs Grant HOA web-site (www.downsgrant.com).

b.      Hardcopy of meeting minutes, etc. can be delivered or mailed to members that request such.

c.       The Board is open and transparent with the member’s questions and concerns concerning the management of the community’s business and maintenance affairs.

d.      2007 business and maintenance issues resolved or begun:

o   Commons area entrance drive-ways now in compliance with local codes.

o   Review of past accounting and insurance procedures and practices.  Engaged CPA to review financials and counsel Board on matters of accounting and/or finance.  Federal tax return corrections and amendments needed and posted.  Legal counsel retained to primarily to handle delinquent dues collection.

o   Commons Area Maintenance: 30 dead or dying trees removed, old silt-retention pond drained and grading permits applied for, warning about the future consequences of 2007 drought; expect more trees to die or become diseased in the coming year. 

o   Issue to be resolved:  Can members whose property line is adjacent to the Rain Tree Country Clubs fairways erect privacy stockade fencing?  Speed bumps are needed along Woods End Ln. to slow down speeders.  Common Area improvements; what is affordable, practical and feasible, what is not. 

 

  1. Mr. Lewis’ presentation:

a.      Reviewed Board’s actions to-date on the project to fill-in the old silt retention pond.

o   Summer of 2006 study of pond options.  Rehabilitation too expensive both in rehab work and in continual maintenance costs.  Mecklenburg County Land Use and Environmental Services Agency contacted and consulted.  Determination made that pond area is less than an acre in size.  Okay given to drain pond.

o   Summer of 2007 Board elected to review previous pond study.  Board was given the okay by above mentioned agency to drain and fill-in pond.  Pond was drained.

o   Further findings by the Board resulted in bringing in a tandem truck load of #57 stone for storm water filtration requirements.  Additionally, application for an Individual Floodplain Development Permit, with supporting documentation required by the County.

o   Expectation is for permit to be granted and grading work to be commenced so that seeding may be completed by March 1.

b.      Various questions from attending members answered.

  1. Mr. Rohlman’s presentation:
    1. Review of 2007 HOA financial accounting (handout, attachment):

 

   Bank Funds, January 1, 2007:                        $17,176.97

   Income for Year 2007:                        $14,525.46

   Expenditures for Year 2007:           -  $21,124.15

   Bank Funds, January 1, 2008:                        $10,305.28 

 

    1. Request for a non-officer member volunteer to audit 2007 financials.
    2. Year-2007 dues collection success rate is roughly 90% of homeowners have paid.  The remaining 10% delinquent homeowner’s names and contact information will be turned over to legal counsel for collection pursuit.
    3. Silt Retention Pond Project budget needs to be established for year 2008.

 7.      Mr. Kiger; Election of four (4) new and replacement Board members (lack of quorum on        Board of Directors)

a.      Retiring at full term:  John McWeeney

b.      Resigning: Glen  Kiger, Dan Meier, Todd Moore

c.       Call for nominations from the membership present:   1) Rick Romanoff,

      2) Ben Allison, 3) Bob Itnyre

d.   Messer’s Romanoff, Allison and Itnyre elected by acclamation.  New Board of   Directors charged with filling the remaining required Board position.

e.   Appeal to members present for recommendations of possible names of persons that may accept joining the Board of Directors.  Persons named:  Susan Miller on Woods End Ln., Dick Teal on Truesdale Pl., Jim Burleson on Woods End Ln.

 

8.      Mr. Kiger:  Motion put forth for meeting adjournment.   Meeting adjourned by acclamation.

 

Respectfully submitted by,

 Gary Lewis, VP Downs Grant Homeowner’s Association

                

11/15/07

10/10/07—Downs Grant HOA Minutes (revised)

Attendance: Glenn Kiger (pres.), Todd Moore (Grounds), Gary Lewis (VP), John McWeeney (Arch control), Paul Gelsleichter, Dan Meier (secr.), Visitors included Ray Atwell, Dick Teal, Diane & Finlan Muldoon, Richard & Diana Childers, Rick Romanoff, Susie Meier and Mark Walters.

I.              Secretaries report—read & amended

II.            President’s report—Glenn Kiger

1)    Mark D. Gott (attorney) was visited by Gary Lewis and Glenn Kiger. Re: legal issues for Downs Grant.

2)    Doug Gentile, CPA has agreed to work with the Downs Grant HOA. Re: tax filing and annual audit.

3)    Ron’s Lawn & Tree Service—has removed over 30 dead and dying trees, also drained the bog area and installed a silt fence at this site. 18 loads of free dirt have been delivered to this site.

4)    Entry Signage bids requested—Aaron’s Signs (Matthews) returned a bid of $2500. Sign A Rama (does Raintree signs) has not responded.

5)    Irrigation system at the front entrance is currently shut down.

III.           Vice-President’s report—Gary Lewis

1)    Downs Grant R&R’s—draft proposal for R&R’s available.

2)    Bog/Pond—current status. Gary described the history of this project. Also, explained the survey that is being done to verify all regulations are being followed. (Individual Flood Plain Development permit is needed)

3)    Floor was opened for comments from visitors. Several people spoke including Ray Atwell, Rick Romanoff, John McWeeney (arch. Control) and others—several questions came up including better communication from the HOA board when decisions are being made. Since no one has volunteered to produce a Downs Grant Newsletter, it was agreed that HOA minutes and information would be published on the website. Http://downsgrant.com

4)    It was also agreed that the issues of new entry signs and trash pickup in the commons area would be covered in the November meeting. (11/14/07)

IV.          Treasurer’s report-Rob Rohlman

1)    Tax return has been amended and taken to Doug Gentile (CPA)

2)    Paperwork for the internal audit—to be completed by the HOA members

3)    Meeting with lawyer will be scheduled before next month’s meeting

4)    Collecting dues process will be put in place ASAP

5)    Cap for Pond/Bog removal is $3000.

V.           Committee reports

1)    Architectural (John McWeeney)—new wooden decks must also have a building permit.

2)    Parking issues (John McWeeney)—HOA members will be invited to discuss any changes before they take effect.

3)    Recreation/grounds (Todd Moore)—changes to the Downs Grant entrance and to the tennis court. Will research previous bids

VI.          Old business

1)    Newsletter—no volunteers have come forward

2)    Website—will be used going forward for HOA monthly minutes & news

VII.         Next meeting—November 14th at the South County Library 7:00p (Visitors are welcome)

  

9/5/07—Downs HOA Minutes

Attendance: Glenn Kiger, Todd Moore, Gary Lewis, John McWeeney, Paul Gelsleichter, Rick Ramonoff, Dan Meier

I.              Secretaries report—read & approved without change

II.            President’s report—Glenn Kiger

1)    Tree removal = $3000

2)    Frog pond drained – Ron Deese (backfill ed later) Was it spring fed?

3)    Signage bids from Aaron’s Signs and Signarama?

4)    Website changes? Include Notes/Minutes of the HOA meetings? HOA directory—maybe password protected. Include a quarterly HOA newsletter?

5)    Visit to the lawyer’s office before the next meeting?(Glenn & Gary)

III.           Vice-President’s report—Gary Lewis

1)    Reimbursement for Ryne fence damage from fallen tree

2)    Reimbursement for lights replaced at the entrance

3)    Set the timer for watering – Rainmaker can do this for us

IV.          Treasurer’s report

1)    No report submitted

2)    17 people haven’t paid the 2nd half of HOA dues

V.           Committee reports

1)    Architectural—letter to be sent to Homeowner about parking on the street.

2)    Communication—Paul Gelsleichter offered to create a quarterly HOA newsletter.

3)    Recreation—no report submitted.

VI.          Old business

1)    Doug Gentile presentation. (CPA) Can HOA do the entry/checkbook and then have him audit every 6 or 12 months? Can previous year’s HOA taxes be amended? Can Doug check the books/review in 3 hours/year? ($135.00/hr) Motion by Gary Lewis to approve 3 hr/year and seconded by Glenn Kiger—motion passed.

VII.         Next meeting—October 10th at the South County Library 7:00p (Visitors are welcome)

 

 

        July 24, 2007           

                                                          AGENDA

   Attendance: Glenn Kiger, Gary Lewis, Rob Rohlman, Paul Gelsleichter, Dan Meier  

 

I.                   Secretaries Report—read & approved

II.                Presidents report—Glenn Kiger

1.      Tree removal—20+ trees need to be removed. $3600—Ron Deese bid for this service. Rob & Glen & Todd will mark the trees to be removed before the next meeting.

2.      Frog Pond Issues: less than 1 acre = yes. Removal of concrete/wooden bridge was suggested. It was suggested that we get written cost estimates for this project. Tabled for now.

3.      Fences (privacy type) facing the Rain Tree golf course? Are they allowed? CCR’s fence policy needs to be updated?

4.      Who owns property where the cart path runs? (Glen will talk to Lee Weaver at Raintree HOA for more information.)

5.      Letter to Homeowner needs to be sent about parking problems. (John McWeeney is working on this  issue—could we send Homeowner an invitation to attend the next HOA meeting? Penalty is $25.00 fine and Lien against the owners property.)

6.      Motion was made and seconded for the HOA president and one other board member to visit the lawyer to get answers in writing about these issues.

III.             Vice-Presidents Report—Gary Lewis

1.      Question about insurance coverage for repairing fence damage caused by falling tree from HOA commons area. Homeowner is on Autumn Leaf.

2.      Ron Deese—question about what is included when HOA commons area is mowed and edged. (What about emptying the trash containers and replacing plastic garbage bags?)

IV.             Treasurers Report—Rob Rohlman

1.      Taxes paid in the past? Can we file an amended return?

2.      Taxes paid in the future—non-profit status filing for the IRS? How and when?

3.      Reserve Fund—it was suggested that at least 1/3 of the annual HOA dues be held for emergency/rainy day fund. Research needed.

4.      Audit needs to be done on the HOA books each year. How has this been handled in the past. Paul Gelsleichter offered to research and report back at the next meeting.

5.      17 people not up to date on HOA dues at this time. Letters will be sent to these people & next step would be filing liens against their property. (What does this cost? Rob will research.

6.      Replace wooden picnics tables in the commons area? Cost will be researched by Rob.

V.                Committee Reports

1.      Architectural Control—absent & not submitted

2.      Communication—no report.

3.      Recreation—No report submitted.

VI.             Old Business—none discussed

VII.          Next meeting—September 5, 2007 at the South County Library at 7:00p

 

 

       June 28, 2007

                                                               AGENDA

Attendance: Glenn Kiger, Gary Lewis, John McWeeney, Rob Rohlman, Todd Moore, Paul Gelsleichter   

 

I.                   Secretaries Report--Absent.

II.                Presidents report—Glenn Kiger

1.      Improvements needed to neighborhood entryway signage & landscaping. Board agreement for this need; agreement that a special committee should be created to prepare options for Board to present at 2008 January HOA meeting. (Action item: Instructions to charge the committee and the election of committee members.)

2.      Frog Pond Issues: Unsightly—breeding ground for mosquitos, continous maintenance problems, health hazards, safety & liability issues. Ground Maintenance Tech (Ron Deese) can create active drainage the pond into SWIM buffer stream that connects to Four Mile Creek for cost of $600. Board split 3/3 on this action. Rob Rohlman to verify in writing with county agency the verbal report submitted by G. Lewis advocating pond drainage. Report due at next meeting.

3.      Commons Area Tree Removal: Ron Deese reports that there are 24 potentially dangerous trees in the commons area to be removed. Cost of this service is $3,600. Board unanimously approved proceeding with tree removal.

4.      Unsightly RV and camper trailer parked in two curb areas on Truesdale Place for seven + days. Two neighborhood complaints—turned over to J McWeeney for homeowner contact/notice of covenant violations.

III.             Vice-Presidents Report (unknown)

1.       

IV.             Treasurers Report—Rob Rohlman

1.      Approximately one-half of second-half 2007 HOA dues paid.

V.                Committee Reports

1.      Architectural Control—Approval of wooden Cedarvale Clubhouse kid’s outdoor play set. (Issues: A homeowner , parking of commercial trailer. A homeowner, camper parking. .A homeowner, parking commercial trailer.)

2.      Communication—no report.

3.      Recreation—No report submitted.

VI.             Old Business—none discussed

VII.          Next meeting—July 24, 2007 at the South County Library at 7:00p

 

May 9, 2007

                                                           AGENDA

             

   Attendance: Glenn Kiger, Gary Lewis, John McWeeney, Dan Meier, Rick Romanoff

 

I.                   Secretaries Report-- minutes were corrected/approved for February 15, 2007 meeting.

II.                Presidents report—Glenn Kiger

1.      No Parking signs to be erected on either side of the island at the Downs Grant entrance and curbs to be painted yellow. (to allow emergency vehicles to access the commons area)

2.      Tree removal needs to be done ASAP by a licensed/bonded tree service per the insurance company.

3.      Downs Grant Rules need to be posted at both entrances to the commons area.

4.      A homeowner has submitted a proposal/drawing for a new sign/landscaping at the entrance.

III.             Vice-Presidents Report

1.      Gary Lewis will get at least 2 proposals to replace both gates/signs at the entrance to the commons area before the next meeting

2.      Copies of the current Downs Grant by-laws filed with Mecklenburg County were obtained and passed out.

IV.             Treasurers Report—Peter Brockman was absent and therefore no report was submitted.

V.                Committee Reports

1.      Grounds—Todd Moore was absent and no report submitted

2.      Architectural Control—A homeowner has submitted drawings for a small workshop on his property. John McWeeney will verify that a building permit has been applied for. Closing the tennis court until repairs can be made was discussed—documents about previous bids for this repair will be recovered from Bob Williams. There was also discussion about adding a telephone pole/light to the commons area next to the tennis court-tabled.

3.      Communications—Rick Romanoff has offered to restore/maintain the Downs Grant website. The board approved payment of $36.00 for securing the rights to “Downsgrant.com” for 5 years. Questions about creating/sending a newsletter to each household was discussed—email was recommended but not all households have email addresses. Tabled.

4.      Recreation—No report submitted. Discussion of a Downs Grant picnic and Garage Sale were tabled.

VI.             Old Business—the “DownsGrant.com” website was discussed and what should be displayed there.

VII.          New Business

VIII.       Next meeting—June 28, 2007 at the South County Library.

 

April 11, 2007

                                                            AGENDA

 Attendance: Glenn Kiger, Gary Lewis, John McWeeney, Dan Meier, Rick Romanoff

 

I.                   Secretaries Report-- minutes were corrected/approved for March 14, 2007 meeting.

II.                Presidents report—Glenn Kiger

1.      No Parking signs to be erected on either side of the island at the Downs Grant entrance and curbs to be painted yellow. (to allow emergency vehicles to access the commons area)

2.      Tree removal needs to be done ASAP by a licensed/bonded tree service per the insurance company.

3.      Downs Grant Rules need to be posted at both entrances to the commons area.

4.      Mike Haundreiser (4400 Woods End Ln) has submitted a proposal/drawing for a new sign/landscaping at the entrance.

III.             Vice-Presidents Report

1.      Gary Lewis will get at least 2 proposals to replace both gates/signs at the entrance to the commons area before the next meeting

2.      Copies of the current Downs Grant by-laws filed with Mecklenburg County were obtained and passed out.

IV.             Treasurers Report—Peter Brockman was absent and therefore no report was submitted.

V.                Committee Reports

1.      Grounds—Todd Moore was absent and no report submitted

2.      Architectural Control—A homeowner has submitted drawings for a small workshop on his property. John McWeeney will verify that a building permit has been applied for. Closing the tennis court until repairs can be made was discussed—documents about previous bids for this repair will be recovered from Bob Williams. There was also discussion about adding a telephone pole/light to the commons area next to the tennis court-tabled.

3.      Communications—Rick Romanoff has offered to restore/maintain the Downs Grant website. The board approved payment of $36.00 for securing the rights to “Downsgrant.com” for 5 years. Questions about creating/sending a newsletter to each household was discussed—email was recommended but not all households have email addresses. Tabled.

4.      Recreation—No report submitted. Discussion of a Downs Grant picnic and Garage Sale were tabled.

VI.             Old Business—the “DownsGrant.com” website was discussed and what should be displayed there.

VII.          New Business

VIII.       Next meeting—May 9, 2007 at the South County Library.

 

          

  March 14, 2007

           

                                                                AGENDA

                        Attendance: Glenn Kiger, Gary Lewis, John McWeeney, Dan Meier, Rick Romanoff

 

I.                   Secretaries Report-- minutes were corrected/approved for February 15, 2007 meeting.

II.                Presidents report—Glenn Kiger

1.      No Parking signs to be erected on either side of the island at the Downs Grant entrance and curbs to be painted yellow. (to allow emergency vehicles to access the commons area)

2.      Tree removal needs to be done ASAP by a licensed/bonded tree service per the insurance company.

3.      Downs Grant Rules need to be posted at both entrances to the commons area.

4.   A homeowner has submitted a proposal/drawing for a new sign/landscaping at the entrance.

III.             Vice-Presidents Report

1.      Gary Lewis will get at least 2 proposals to replace both gates/signs at the entrance to the commons area before the next meeting

2.      Copies of the current Downs Grant by-laws filed with Mecklenburg County were obtained and passed out.

IV.             Treasurers Report—Peter Brockman was absent and therefore no report was submitted.

V.                Committee Reports

1.      Grounds—Todd Moore was absent and no report submitted

2.      Architectural Control—A homeowner has submitted drawings for a small workshop on his property. John McWeeney will verify that a building permit has been applied for. Closing the tennis court until repairs can be made was discussed—documents about previous bids for this repair will be recovered from Bob Williams. There was also discussion about adding a telephone pole/light to the commons area next to the tennis court-tabled.

3.      Communications—Rick Romanoff has offered to restore/maintain the Downs Grant website. The board approved payment of $36.00 for securing the rights to “Downsgrant.com” for 5 years. Questions about creating/sending a newsletter to each household was discussed—email was recommended but not all households have email addresses. Tabled.

4.      Recreation—No report submitted. Discussion of a Downs Grant picnic and Garage Sale were tabled.

VI.             Old Business—the “DownsGrant.com” website was discussed and what should be displayed there.

VII.          New Business

Next meeting—April 11, 2007 at the South Count

 

 

 

Date: February 15, 2007 

Attendance: Peter Brockman, Bob Itnyre, John McWeeney, Glenn Kiger, Gary Lewis, Rob Rohlman, Todd Moore,  Dan Meier

Location: Raintree C.C. lounge

Rob Itnyre opened meeting at 7:30p

No Format for this meeting

Item 1: Officers were appointed and are listed below.

President:        Glenn Kiger

Vice-Pres:        Gary Lewis

Secretary:        Daniel Meier

Grounds:         Todd Moore

Architect:        John McWeeney

Treasurer:        Rob Rohlman

 

Item 2: Glenn Kiger brought up the three issues including 1) fence/sign repair or replacement at the entrance to the Downs Grant and at the entrance to the commons area, and 2) marking the entrance island with traffic signs, and 3) updating the current insurance policy which still includes a portable building by the tennis courts. These issues were tabled until the new officers have time to investigate.

Item 3: Gary Lewis offered to obtain a copy of the Down’s Grant CCR’s currently registered with Mecklenburg County.  

Item 4: Glenn Kiger asked when the last compile, review, and audit of the Down’s Grant Home Owners finances was done? He offered to research this issue for the next meeting.

Item 5: Current checkbook is set up with 2 signers. (Peter Brockman & ???)  Peter will make himself available for a visit to the bank to add Rob Rohlman as a signer. Members who have/have not paid their dues will be listed in a spreadsheet. Those who are delinquent will be sent a certified letters and assessed legal fees.

Item 6: Down’s Grant website and newsletter need to be updated. (Rick Romanoff has volunteered to get the password for the current website.)

Item 7: Meetings will be held on the 2nd Tuesday/Wednesday of each month in the Raintree CC lounge.

Item 8: The question of communications with the Down’s Grant homeowners was addressed. It was mentioned that we can send email and for those who have no email we can mail a monthly newsletter.

Item 9: The issue of a homeowner putting up a 12 x 14 foot structure for BBQ was brought up and tabled because no formal request has been made to the Down’s Grant Architectural Officer. (is there a building permit yet?)

 

Meeting adjourned at 9:00et—next meeting March 14, 2007 at Raintree CC lower meeting area.

 

Submitted by,

Daniel Meier, Secretary